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Warrington & North Cheshire Bowls Association [ founded 1904 ]

RULES & CONSTITUTION PAGE 1

CONSTITUTION
1. The Association of clubs, originally founded in 1904 shall be known as Warrington & North Cheshire Bowls Association, here in after referred to as 'the Association'.
2. The objects of the Association shall be to organize and promote competitive crown green bowling for affiliated clubs within the Association and to arrange leagues, matches, tournaments and all other events connected therewith, in accordance with the laws and bylaws of the British Crown Green Bowling Association (hereafter referred to as the BCGBA) with a view to the advancement, interest and fellowship of the participants in the game.
3. The headquarters of the Association shall be determined from time to time by the Management Committee.
4. Should the Management Committee by a majority, decide on grounds of expediency or otherwise to dissolve the Association it shall call a meeting of all member clubs giving 21 (twenty one) days� notice. At this meeting if a two thirds majority of those present and eligible to vote decide to dissolve the Association, the Management Committee shall have power to dispose of the assets of the Association after all liabilities and debts have been cleared. The beneficiaries of such assets shall be the clubs or such charities as decided by a majority of members clubs. The charities chosen must have no religious or political connection

MANAGEMENT
1. Officers of the Association shall be elected at the Annual General Meeting and these shall be -: President; Deputy President; Chairman; Deputy Chairman; General Secretary; Treasurer; Fixture Secretary; Two Competition Secretaries and Minutes Secretary together with 7 (seven) ordinary members, all of whom shall comprise the Management Committee to administer the day to day affairs of the Association.
2. The Management Committee shall have power to fill casual vacancies, co-opt members, form sub committees, and shall be responsible for the interpretation of all rules of the Association.
3. Management Committee expenses shall be determined at the Autumn Council Meeting and a quorum shall consist of 5 (five) members, which must include 3 (three) officers.
4. The Management Committee shall be empowered to decide on all matters not specifically provided for in the rules and can impose fines, and suspend or disqualify any player for a breach of the rules.

5. All Management Committee members shall be deemed to have retired at the end of the Annual General Meeting unless re-elected and the newly elected Management Committee shall assume responsibility on the day following the Annual General Meeting.
6. The Association shall be controlled by a COUNCIL, which shall consist of the Management Committee together with one voting delegate to represent each club in membership of the Association. The council shall be responsible for the major business of the Association, and shall act as the ultimate authority in cases of appeal against a ruling by the Management Committee. A quorum shall be 15 (fifteen).

MEMBERSHIP
1. The Association at their discretion shall admit into membership any bona fide bowling club with adequate playing facilities including floodlights, which is considered to be located within a reasonable radius of the centre of Warrington (i.e. Town Hall). Any such new applicant desirous of becoming a member of the Association shall be duly proposed and seconded at an AGM.
2. Existing clubs seeking re-affiliation shall complete the Player Registration Forms provided by the Association and return them by email to the General Secretary at a date to be fixed by the Management Committee. Details of the date to be returned will be shown on the registration form. Details of the date to be returned will be shown on the registration form.

FINANCE 1. The Treasurer shall keep the accounts of the Association and produce a duly audited statement of accounts for the year ended 30th November a copy of which shall be forwarded to each member club or given to delegates no later than at the AGM, at which time the Treasurer shall present his report.
2. The Treasurer shall receive and remit all monies due to and from the Association and maintain separate records of all Association promotions, such financial records to be incorporate in the final accounts submitted to the AGM.
3. Moneys shall be placed in a suitable bank account, withdrawals being authorized by any two from three nominated officers. All officers and Management Committee shall have access to the books of accounts.
4. Two Auditors approved by the Association shall be appointed at the ANNUAL General Meeting.
5. The Treasurer shall be responsible for the payment of official�s expenses and meeting expenses for the current year following ratification by the Autumn Council Meeting.
6. The annual club team and player registration fees set out below shall be paid in full no later than the payment date shown on the invoice. Failure to do so may result in a fine being levied. Fees for ALL leagues (Monday, Friday and Parks) TEAM FEE to be set each season by Management Committee PLAYER REGISTRATION FEE to be set each season by the Management Committee. If a registered player has not played a game for the club by the end of the season, then the club will get credit for the player�s registration fee for the following season. Players under 18 on 1st April prior to the start of the season shall be FREE, but proof of age must be submitted if requested by the Management Committee. A current schedule of fees shall be recorded in the Association�s Minute Book and published on the Association website.
7. An annual sum from player registration fees shall be allocated to Junior Development. The amount will be decided by the Management Committee
8 A sum to be decided by the Management Committee shall be donated annually to the 'League of Friends of Warrington Hospitals'.
9. All individual competition entry fees will be invoiced to the individual�s club by the Honorary Treasurer towards the end of the season.
10. Each Club shall receive and be charged for 2 (two) tickets for the Associations� Prize Presentation Evening. Additional tickets may be purchased from the General Secretary at a fee to be set annually by the Management Committee.
11. All clubs are requested to have a bank account to assist the Association Treasurer in operating the Association finances.

MEETINGS
1. The Annual General Meeting / Rules Revision Meeting shall be held in January each year and all clubs shall receive 21 day notice in writing of the date, time and venue. The business to be transacted shall be as follows: - a. To read and approve the minutes of the previous Annual General meeting and any Extra-ordinary General Meetings held since that date, and to consider matters arising there from. b. To receive and consider any observations from the Chairman, General Secretary, Treasurer, Fixture Secretary and Competition Secretaries. c. To elect officers and Management Committee members for the ensuing season d. To appoint auditors for the ensuing season e. To confirm county affiliation and appoint the County Delegate(s) to represent the Association. f. To decide on the rules of the Association for the coming season. g. To consider applications from any new clubs h. To consider any other relevant business.
2. An Extra-ordinary General Meeting may be called upon receipt of a requisition signed by the secretaries of at least one third of the current member clubs, all of whom must be represented at the meeting, or on the instruction of the Management Committee. In calculating the figure of one third a decimal place is rounded up. The General Secretary shall give at least 7 day notice in writing to all clubs, and only the business stated in the notice shall be transacted.
3. Clubs not represented at an Annual General Meeting, Extra Ordinary Meeting, or Council Meeting will be fined for each absence whether or not apologies have been sent.
4. Voting at an Annual General Meeting, Extra Ordinary Meeting or Council Meeting shall be restricted to one vote for each club on a simple majority basis. The Chairman shall not have a casting vote, and in the event of a tied vote the motion under consideration shall be declared lost.
5. The Minute Secretary (or other official) shall record all the proceedings of all meetings of the Association in Minute Book specifically retained for this purpose.

RULE AMENDMENTS
1. Clubs wishing to propose new rules or amend existing rules shall submit full details, in writing to the General Secretary on or before 31st October in any year. Clubs will be emailed with details of any such proposals by 15th November and may email amendments to proposals by 30th November to the General Secretary who will subsequently distribute by email to all clubs the propositions and amendments for consideration and voting upon at the January Annual General Meeting / Rules Revision Meeting.
2. Rule amendments proposed by the Management Committee shall be dealt with in a similar manner.
3. Should an Extra-ordinary General Meeting be called for the purpose of a rule change, and then amendments to the proposition submitted shall be accepted at such a meeting.